September 10, 2024 Regular Board Approved Minutes

MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, September 10, 2024, CONDUCTED IN-PERSON AND ELECTRONICALLY.

Call To Order and Roll Call

Call to Order  - 7:00 p.m.

The meeting was conducted in-person and electronically. On the call of the roll the following participated in-person: Trustee Davis, Trustee Ade Onayemi, Supervisor Tim Thomas, Trustee Margaret Trybus, Township Attorney, John Garofalo, Township Manager E. Michel, Clerk, DaToya Burtin-Cox, and Communications Coordinator Ashley Elane 

Public Comments

None.

Consent Agenda

  • Approval of Minutes: August 20, 2024
    • Clarification
      • Business Item section 
        • Trybus seconded the motion
  • Approval of Bills
    • Motion to approve made by trustee Trybus and seconded by trustee Davis 

Business Items

Discussion Items

  • Strategic Planning Update 
    • the mission, values, goals align  with the decennial committee report 
    • discussion on whether there needed to be more clarity with respect to the goals. 
    • Discussion as to whether the managers should be involved in identify how to go about meeting goals 
    • Trybus - indicated that we should define the service areas 
    • Davis -challenge staff to identify areas and how they have changed. Also inquired about the metrics. 
      • Trybus - so just at the metrics should be evidence based, balanced. 
  • Communications Program Update 
    • matter tabled
    • informed by the communication coordinator that she will be resigning from the position 
  • Draft Procurement and Purchasing Policy Discussion 
    • clarifies the purchasing process 
    • matter will be brought up again to the board 

Brief Reports:

Township Manager

  • IT assessment underway, board well receive full report when it is complete 
  • Paylocity - template for all boarding has been received.  The office is updating the template. 
  • On September 5th the Township will participate in a matter of balanced program at Rush hospital 
  • there has been an extension of the ideal box in the library.  Engagement has been extended an additional 2 weeks 
  • on August 25th there was the manager's retreat. The retreat was successful. 
  • On September 11th there will be the legislative dinner at Cheney mansion. 
  • On September 20th the Township will have its flu clinic. 
  • On October 1st TOI training will occur.
  • On October 3rd- Township symposium  

Township Supervisor

  • Township supervisor has been coming into the office over the past 30 days meeting with the staff. 
  • Attended the senior services and youth and Family Services committee meeting 
  • attended the COOG meeting 
    • identify with the committee that the 8:00 AM time start is cumbersome for working board members. 
  • Suggested creating a schedule of events thought that if the supervisor cannot attend then the Township trustees can attend on behalf of the Township 
  • attended the “way back in” on behalf of CMHB 
  • the Township has received 2 applications for the open trustee position 

Trustee Liaison Committee Members

Youth and Family Services

    • congratulations to miss Hickman on her accommodation fronting black woman professional league 
    • Idalt made a report regarding youth engagement 

Senior Services Committee

    • No meeting.

Community Mental Health Board 

    • on August 21st made a presentation to D97 
    • met with D200 regarding connecting businesses, students, and educated on DEI 

I-GOV

    • natural for September 14th 

Adjournment of General Meeting at 8:35pm. Motion made by Trustee Trybus and seconded by Trustee Davis. The board voted unanimously to adjuourn.

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