July 26, 2024 Oak Park Township Board Update
Upcoming Board Items
7/30
| 8/20
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Key Updates
School Supply Drive Update: Youth and Family Services have received a tremendous amount of support and donations this week. They are still in need of backpacks, notebooks and scissors. Donations will be accepted until August 2nd, please share this link with your networks for easy donations: https://www.amazon.com/hz/wishlist/ls/71PY5B4P85VL
Recruitment and Onboarding Tools: Paylocity, the vendor that supplies the organization’s pay roll software, has a suite of integrated human resource and employee relations modules that align with many of the Township’s operational needs. Staff is currently exploring utilizing their Recruitment and Onboarding modules.
The Recruitment module enhances the hiring process by automating job postings, customizing applications, and streamlining candidate evaluation. This not only speeds up the time to hire, but also improves the overall applicant and employee experience. It significantly reduces many of the manual process staff perform through securely storing all vital data centrally. Additionally, it integrates with Paylocity’s Onboarding module for a smooth transition from hiring to onboarding.
The Onboarding module enables consistent onboarding for part-time, full-time, and temporary employees, allowing them to complete necessary pre-boarding paperwork, like E-Verify and I-9 forms. It includes customizable onboarding packets and task assignment across departments. This setup not only saves time and ensures compliance but also prepares new hires with essential equipment and access before their first day.
Mark Your Calendars
August 24th, 2024: 3:00-7:00 - Rotary Food Truck (Keystone Park in River Forest)
September 7th, 2024: 11:30 – 5:30 - Barrie Fest (Barrie Park in Oak Park)
September 11, 2024: 3:00 – 7:00- 911 Lemon Aid Event in River Forest
September 11, 2024: 5:30-7:30- Elected Officials BBQ
News, Feedback, and Communications
July Facebook Performance: Our social media focus for the month of July has centered around promoting and soliciting donations for the School Supply Drive. The most important metric we are following is the “Reach” of our posts. This metric counts the from the organic or paid distribution of our Facebook content, including posts, stories and ads. We had a healthy increase of 12.1% of organic reach over the past month.
July Facebook Performance for Oak Park Township
Departmental Reports
Youth & Family Services
- July 25th the YEP team is hosting the 2nd Vibes Outside with the Oak Park Public Library. The first event was very well attended by youth and families in the community.
- The Community Justice Program received its first “Station” Adjustment referral from the River Forest Police Department.
- Next week is the last week to donate supplies for the School Supply Drive we are in need of Backpacks and spiral notebooks!!
Senior & Disability Services
- FY 25 applications for Emergency Senior Services funds through Illinois Department on Aging have been submitted
- Nutrition team is working to complete distribution of farmers market coupons. Special thanks to all staff who have assisted in this process.
- Work is in progress to update the federal system for award management (SAM) by the September 30th deadline
- Language confirmations continue for welcome center wall art. Still awaiting door decals and second door installation
- Information forwarded from AgeOptions to senior committee regarding potential funding cuts to older American’s act programs and ask to reach out to Senators and ask them to do better than the House proposal and increase funding for all OAA programs (see attached).
- Reorganization continues for the file room and supply areas
- Mary Anne Ojeda, Mercedes Nash, and Pamela Mahn met with Evan Michel regarding the open position for Programs & Engagement Administrator
- Pam met with the Illinois Township Senior Services Association education committee for updates on 2025 conference planning
- Work on budgets and performance plans continues for AgeOptions FY 25 for all programs
General and Emergency Assistance
- Alicia our CEDA coordinator did a site visit on July 23rd. We worked on our PY 25 goals.
- April is working on getting guest speakers for our next TOCC case worker group topic of Employment and Employability
Operations
- Susan Hooper and Kim Henery both received our new notary stamps this week. Susan will be a first-time notary to assist with inquiries at 130
- Parking signs and posts complete for 130
- Coded and submitted invoice for Marion Street for additional work done on tuckpointing, fixing our doorbell and installing our light for our flags
- Sent staff information on new EAP program (ComPsych) which replaced our previous Lifeworks program
- Signed up for free annual trial with Amazon for prime membership which usually costs $1,299.00 per year
- Preparing and will be sending documents to Paylocity to start recruiting and onboarding preliminary process
- 105 will be the election site for the Presidential election on Tuesday, November 5th, 2024. Waiting to hear if we should include 130 as a site as well
Bills of Note
FIRST CITY LLC: $1,600.00 for GA
OPTIM DIGITAL: $ 17,125.25 for XXX
OAK PARK RESIDENCE CORP: $ 1,430.00 for GA
RICHARD HOLLAND: $ 2,303.75 foe XXX
SIKICH LLP: $ 5,500.00 for Audit Services
SOLID IMPRESSIONS: $ 1,662.50 for CMHB
VILLAGE OF OAK PARK: $ 6,056.22 for fuel
WILSON GONZALEZ: $1,600.00 for GA
Board Meeting Follow-Up Items
DEI Statement Update/Policy- Davis
Strategic Planning and Performance Management Policy- Trybus