March 26, 2024 Regular Board Approved Minutes

MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, March 26, 2024, CONDUCTED IN-PERSON AND ELECTRONICALLY.

Call To Order and Roll Call

Clerk DaToya Burtin-Cox called the meeting to order at 7:02 pm and the meeting was conducted in-person and electronically. On the call of the roll the following participated in-person: Trustee Ade Onayemi, Trustee Thomas; Township Supervisor, Clarmarie Keenan, Township Attorney, John Garofalo, Township Manager E. Michel, and Director Megan Traficano, YFS. Also present virtually, was Clerk DaToya Burtin-Cox, Trustee Eric Davis, Director Cheryl Potts, CMHB, Director April Dugal, GA.

Public Comments

None.

Consent Agenda

  • Approval of Minutes: March 12, 2024
  • Approval of Bills: 3/6/24 – 3/18/24
  • Motion made to approve consent agenda and seconded. Passed unanimously.

Business Items

  • Approval of Tentative Budget
    • Manager Michel provided a PowerPoint presentation
    • Trustee Davis inquired about the Finance Committee review of presentation
      • Manager Michel to look into matter
    • Motion to accept the tentative budget. Motion seconded and approved unanimously.
  • Approval of the Youth and Family Services Grant Awards Recommendations
    • Recommendations presented to Board
      • 2 River Forest org 
      • 7 Joint [originally 9 but 2 of the applications determined to serve only OP residents] Concordia Stem – 7K [50/50 split between OP and RF]
        • Little Huskies – 
        • Beat the Street 
        • OPRF Intermural – 13K  
        • Snowball – 2K
        • OPRF – Set the expectations -- 4976
      • 5 OP [ originally 3 OP applications]  OP Park DIST – 10 K 
        • Kumuba – 15K
        • D97 [Irving Slam prog] – 750
        • OP Public Library – 13,600
        • Styles for Kids – 10K
    • Motion to accept the recommendations. Motion seconded and unanimously approved.
  • Approval of 105 and 130 S Oak Park Masonry Services Contract
    • Contract amount 45,545
    • Township attorney has a few clarification questions about contract
    • Motion to approve contract to accept not to exceed contract with attorney clarification. Motion seconded and approved unanimously.
  • Approval of a Resolution Revisiting the General Assistance Payment Dates
    • Set dates to release funds
      • Dates were shifted up so that funds are available 3rd of the month.
    • Onayemi asked why there was a problem with the ways funds were made available in the past
      • Manager Michel indicated that there was a delay with the release of the money
    • Motion was made to approve the resolution. Motion was seconded and approved unanimously
  • Approval of Annual Meeting Agenda
    • Motion to approved draft agenda. Motion seconded and approved unanimously.

Discussion Items

  • Possible trustee moderator 
    • Trustee Davis volunteered

Brief Reports:

Township Manager

  • Township newsletter is progressing
  • manager report – fire at 105 S Oak Park bldg
    • electrical fire in HVAC 
    • manager will get cost estimate fore repair to bring to board 
  • Trustee Davis indicated that he appreciated the Manager’s weekly write-up

Township Supervisor

  • Request rpt from Senior Servis and Youth and Family Servis [YFS] 
  • Notice to go out to Board and Staff about providing notice of absenteeism  

CMHB 

  • Discussion surrounding topic of sharing client info with third party service providers [maintaining with privacy laws] 
  • 3/23 presentation at CRC
  • At committee mtg reflected on FY24 and look toward FY25 
  • Thank Manager Michel for attending committee mtg 

I-GOV

  • Mtg set for 4/15 

Senior Services

  • 4 home delivery route Increased volume
  • Hiring new driver
  • Taking on 2 interns  1 intern will be shared with YFS 
  • Pausing Celebrating Seniors for FY24 
  • Look into DEI within Senior Service 
  • Thank Manager Micel for attending committee mtg 

Youth and Family Services

  • No report

Adjournment of General Meeting. Trustee motioned to adjourn at 8:40 pm; Trustee seconded the motion which passed unanimously.  

NEXT MEETING  

The next public meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically at 7:00 p.m. Tuesday, April 9, 2024, at 7:30 pm at the Township Senior Center located at 130 S. Oak Park, Ave, Oak Park, IL. 

Respectfully submitted by and recorded in the office of  

/s/ DaToya Burtin-Cox  

DaToya Burtin-Cox, Clerk 

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