April 9, 2024 Approved Minutes

MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, April 9, 2024, CONDUCTED IN-PERSON AND ELECTRONICALLY.

CALL TO ORDER AND ROLL CALL

Clerk DaToya Burtin-Cox called the meeting to order at 8:12 pm and the meeting was conducted in-person and electronically. On the call of the roll the following participated in-person: Trustee Trybus, Trustee Davis, Trustee Ade Onayemi, Trustee Thomas; Township Supervisor, Clarmarie Keenan, Township Attorney, John Garofalo, Township Manager E. Michel, Clerk, DaToya Burtin-Cox, Director Megan Traficano, YFS; and Director Pamela Mahn, Senior Services. 

PUBLIC COMMENTS

None

Consent Agenda

• APPROVAL OF MINUTES: MARCH 26, 2024 
• APPROVAL OF BILLS ending April 5, 2024 
• Motion to accept minutes by Trustee Davis.  Motion seconded by Trustee Onayemi passed with corrections.  Trustee Trybus abstained from vote. 
• Trustee Onayemi asked for correction to the minutes by adding $ in front of amount of masonry work.
• Trustee Davis asked for names associated with motions and seconds be added.
  • Clerk Burtin-Cox indicated that the Supervisor indicated that names be removed as unnecessary.
  • Supervisor indicated that names were unnecessary per Robert’s Rules.

Business Items

• APPROVAL OF THE OAK PARK TOWNSHIP ADVERTISING
  • Manager Michel made presentation regarding advertising policy
    • Indicate policy will hold vendors accountable as to how to represent Township in media
  • Trustee Trybus inquired about the use of photographs
    • Manager Michel indicated that the standard photo release covers this situation
  • Motion made by Trustee Onayemi to approve the policy.  Motion seconded by Trustee Trybus and unanimously approved.

Discussion Items

• DISCUSSION REGARDING THE IGOV COMMITTEE DOCUMENTS
  • 1 page marketing material drafted for I-GOV committee
  • Can be incorporated into long term marketing materials for Township committee recruitment 
  • Trustee Onayemi suggest I-GOV website include like to Township webpage and information about committees
  • Trustee Thomas thanked Communications Coordinator for professional work created 
• DISCUSSION REGARDING A STRATEGIC PLANNING PROCESS  
  • Manager Michel laid out plan
    • Foundation
      • Develop shared language/process
      • Timeline – 1-2 months after initiation 
    • Mission/Vision
      • Terms to be set based on staff meeting, community engagement/focus groups
        • Interview community, staff, outside partners 
    • Analysis
      • Identify goals
      • Hold community summit to determine community buy-in
    • Operational Goals
      • With Board approval of goals
        • Staff will come up with action plan
          • Board will review and prioritize
  • Trustee Davis indicated that the Decennial Committees findings
    • Manager Michel indicated that this is included in Step 2
  • Trustee Trybus inquired as to how the Decennial Committee report is incorporated

Brief Reports:

Township Manager

• Reparations Task Force Report
  • Requested additional information and awaiting response
• Policy Binder
  • Working on updating
  • Will present plan of attack to board
• FY24 finances
  • Report being updated
• Oak Park Public Library
  • Hosting intergenerational programming
  • Developing mental health program
    • Invite participate 5/8, 5/9
  • Movie night
    • Township asked to lead intergenerational conversation
• Senior Services
  • Hot food routes
    • Transitioning from boxes to hot meals
    • 5/6 all routes will be fully hot
  • Increase in numbers in the dinning room
  • Looking for increase in dinning out restaurant participation

Township Supervisor

• Thank you
• Manager Michel doing great job
• Legislative Action Alert
  • Ask Board to make calls to legislature

CMHB

• No meeting
• To discuss new programming at next meeting

Youth and Family Services

• Met last week
• Wrap up committee meeting for funding
• Committee member being assigned program to follow through the year

Senior Services

• No meeting
• Committee members attended Legislative Breakfast Rep. Lilly discussed grant money for caregiver
• shout out to Township in a Wed. Journal obituary

IGOV

• Discussed in manager report

Decennial Committee

• Schedule next meeting
  • Consider 4/30

Trustee Thomas requested a resolution of condolences for Clerk Yarbrough

• Motion by Trustee Thomas. Seconded by Trustee Onayemi which was unanimously approved.
• Trustee Davis indicated that his research did not reflect that Robert’s Rules did not suggest names were not necessary on motions and requested that the information be included 

ADJOURNMENT OF GENERAL MEETING

Meeting adjourned at 9:28 PM. Motion made to adjourn meeting by Trustee Trybus and seconded by Trustee Davis and approved unanimously by the board.

NEXT MEETING

The next public meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically on Tuesday, April 23, 2024, at 7:00 pm at the Township Senior Center located at 105 S. Oak Park, Ave, Oak Park, IL. 

Respectfully submitted by
and recorded in the office of

/s/ DaToya Burtin-Cox
DaToya Burtin-Cox, Clerk