August 22, 2023 Approved Minutes
MINUTES OF THE GENERAL BOARD MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, August 22 2023, CONDUCTED IN-PERSON and ELECTRONICALLY.
CALL TO ORDER AND ROLL CALL
Clerk DaToya Burtin-Cox called the meeting to order at 7:12 p.m. and the meeting was conducted in-person and electronically. On the call of the roll the following participated: in-person: Trustee Margaret Trybus, Trustee Ade Onayemi, Trustee Tim Thomas, Trustee Eric Davis; Interim Township Manager(s), Pamela Mahn and Megan Traficano, Township Supervisor, Clarmarie Keenan, Clerk, DaToya Burtin-Cox, and Township Attorney, John Garofalo. Also in attendance virtually, Cheryl Potts, CMHB Director.
PUBLIC COMMENTS
None available.
APPROVAL OF CONSENT AGENDA
Trustee Davis moved to approve the Township Minutes from July 25, 2023, and Bills for the period 7/19/23 through 8/15/23. Trustee Onayemi seconded the motion. Board Trustee approved with the consent agenda.
BUSINESS ITEMS
DISCUSSION ITEMS
Status of bank signatures
Byline Bank
In process of getting Interim Managers added to account
Need to remove the following names from Safe Deposit Box
David Boulanger
Gavin Morgan
Greg White
Mary Rose Irons
Andy Williams
Add the following [Maya Carter will send letter]
Clairemarie Keenan
DaToya Burtin-Cox
Illinois Fund Account
Interim Manager, Traficano received access
Status of Fraud matter
Identify fraud of $34000 check caught by positive pay established at the Byline Bank
Bank notified of the “washed check”
Filed report with police and postal service
Advised against using postal box
Suggested that OPT set up direct deposit for bill payment
Suggest fraud presentation for Senior Services
Director Mahn suggested providing information about Money Management Program
Committee Member Approval
Received applications for Youth and Family Services Committee
Suggest approval of:
Tracey Templin [Former CPS teacher; study social work; 2 children in D97; Good with Budget]
Debra Taylor also suggested to the YFS committee.
Received application for Senior Services Committee
Suggest approval of:
Jean Peterman
Trust Onayemi motioned to approve Templin and Taylor to the YFS Committee and Peterman to the SS Committee. Trustee Davis seconded the motion. The Board voted unanimously to approve.
MANAGER REPORT
Township Manager Position
Job Posting is live
4 applications received by Gov HR
Posting will be live for 30 days
Posting closes by Sept. 15
Anticipate starting interviews soon
Suspicious Item
Bomb threat at library on Sunday resulting in closure on Monday
Mahn/Traficano reported unidentified, abandoned container in Senior Services parking lot on Monday morning
Interim Managers have requested meeting with Oak Park Police Deputy Chief Dave Jacobson
SUPERVISOR REPORT
Posting
Trustee Trybus expressed concern about the Manager posting duties section
Supervisor Keenan indicated that the posting is fine the way it is
Supervisor Keenan suggested to Gov Hr the need for the hiring process to move
Banks
Supervisor suggest need to enhance communication with the bank
Request that communication within the office be uniform
1st Decennial Committee meeting went well.
CMHB (Trustee Thomas)
Cheryl Potts indicated
Scheduled programs at CRC
Youth program
Greater Community
Monthly Walk and Talk with senior services
New Task Force regarding homeless encampments
Working with CTA/ Metra/ Fire Department
Solidified 15 units of housing to be made available to those with mental illness
Trustee Trybus inquired about making information about housing available
Director Potts indicated that they are still structuring program
Youth and Family Services Committee (Trustee Trybus)
Director Traficano
Back to School event on 8/11 was a success
Approx 260 backpacks given out to youth
YFS and Senior Services to participate in OPRFHS Civics Fair
Senior Services (Trustee Davis)
Director Mahn
Met with Health Dept
Will use Senior Services site for vaccinations
Blood drive in September
Held committee planning session
Discussed member commitment and role
To participate in OPRFHS Civics Fair,
Pam attending Aging summit in Naperville
AgeOptions grant budgets/plans submitted
Bus driver on hospice
Down one FT driver
Age Options provided partial funds for new delivery vehicle
Fleet Services Options
Berwyn Garage - OPT vehicles not a priority, discussed options
I-GOV
No update
ADJOURNMENT
Trustee Trybus moved to adjourn at 8:36 pm; Trustee Thomas seconded the motion which passed unanimously.
NEXT MEETING
The next public meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically at 7:00 p.m. Tuesday, September 12, 2023, at 7 pm at the Township Office locate at 105 S. Oak Park, Ave, Oak Park, IL.
Respectfully submitted by
and recorded in the office of
/s/ DaToya Burtin-Cox
DaToya Burtin-Cox, Clerk