MINUTES OF THE GENERAL BOARD MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, MAY 9 2023, CONDUCTED IN-PERSON and ELECTRONICALLY.
CALL TO ORDER AND ROLL CALL
Clerk DaToya Burtin-Cox called the meeting to order at 7:11 p.m. and the meeting was conducted in-person and electronically. On the call of the roll the following participated: Supervisor Clarmarie Keenan; Trustees Margaret Trybus, Ade Onayemi, Tim Thomas, Eric Davis; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan, and Township Attorney, John Garofalo. Also in attendance electronically: Cheryl Potts, Director, CMHB, and Ashley Elane, Communications Coordinator.
APPROVAL OF CONSENT AGENDA
Trustee E. Davis moved to approve the Township Minutes from April 25, 2023, Board Meeting and bills for the period of April 22, 2023, through May 9, 2023. Trustee M. Trybus seconded the motion to accept the Consent Agenda which passed unanimously.
Public Service Recognition Week
o Week of 5/7 through 5/14
o OPT will celebrate annually
o An event in the fall to honor staff, surveying staff about recognition
Trustee M. Trybus made a motion to accept the proclamation
Trustee A. Onayemi seconded the motion which passed unanimously
Board indicated that the proclamation should be posted on social media and article in the Wednesday Journal
Consideration and Approval of Decennial Committee Members
OPT has received another interested candidate
Hold off consideration/dialogue until all applications received and reviewed.
o Board has until June 10th before decision must be made
o Supervisor Keenan expressed concern that the candidates who have applied are focused on only one component of the Township (Youth and Family Services). The singular focus could minimize the other services.
o Indicated that OPT is about “Community Care”
o Trustee M. Trybus indicated that the Decennial Committee agenda does not have to lean in one direction and can guide the conversation
Conversation surrounding, timing, methodology, etc.
Use vision statement/mission statement/goals to breakdown strategy
Trustee M. Trybus inquired whether the Directors will be part of the Strategic Planning Committee
Manager Morgan indicated that they would participate and possibly community members
Trustee M. Trybus inquired whether there would be a new survey conducted or would the Township use the CMHB survey
Manager Morgan indicated that a new survey would be conducted that focuses on OPT services
Trustee M. Trybus inquired about the timing of the planning taking into consideration the Decennial Committee Work and the 2024 election - Trustee A. Onayemi indicated that the Strategic Planning should build on the work that has already been done
The New Board elected in 2025 should build on the work of the past Board
Trustee M. Trybus inquired as to whether the goals of the Departments have been identified
General Government Budget
No final proposal at this time
Budget has not changed in a major way
o Part of the $20,000 Program Development line may be used for strategic planning
Preliminary review of the budget to occur at the next Board meeting
Final review of the budget to occur in June
5/8 – sent notice to staff re: updated COVID rules from the Oak Park Dept. of Public Health
Staff identified as having COVID 5/9 so OPT staff will wear masks another 10 days
At next Board meeting Board members to be assigned to Committees as liaison
COVID is still a concern and OPT should still be cautious
o New COVID vaccine to be available in the Fall - Youth and Family Services Committee and Board to interview a candidate
Need to work on getting committee member for Senior Services
Trustee E. Davis inquired whether the strategic plan will indicate the Senior Services is Senior and Disability Services
o Manager Morgan indicated that the Department name has not officially changed. Part of planning is whether Disability Services should be a separate department.
CMHB (Trustee Trybus)
Committee meeting next Tuesday
Alternative Call Response Recommendation to be available to the public in future/June 2023
Trustee E. Davis indicated that the public is excited about the partnership between CMHB and CRC
5/21 – CRC ribbon cutting
CMHB furniture in CRC
CMHB was to move to CRC 5/8 but move will occur next Monday - 5/19
private reception at CRC
CMHB funding partner, DePaul will provide clinical services onsite over the summer
5/24 CMHB 50th anniversary at Cheney Mansion from 5-7 pm
Trustee M. Trybus indicated that there were articles in Wednesday Journal about the Anniversary, the Task force, and an ad for committee members
Youth and Family Services Committee (Trustee Onayemi)
Committee volunteers needed
o Word is getting out Senior Services (Trustee Davis)
Senior Services (Trustee Thomas)
5/11 – 5/18 Celebrate Seniors Week
o Events have been planned, check website
I-GOV (Trustee Davis)
5/6 session well attended
o Trustee Trybus attended
Will disseminate information shared
Different government bodies present
Trustee Trybus indicated the meeting was good and informational. Raised consciousness around social media
Trustee A. Onayemi moved to adjourn at 8:17 pm; Trustee M. Trybus seconded the motion which passed unanimously.
The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically among Board members at 7:00 p.m. Tuesday, May 23, 2023 at 7 pm at 7 pm at the Township Senior Center locate at 130 S. Oak Park, Ave, Oak Park, IL.
Respectfully submitted by
and recorded in the office of
/s/ DaToya Burtin-Cox
DaToya Burtin-Cox, Clerk