September 13, 2022 Approved Minutes



Clerk DaToya Burtin-Cox called the meeting to order at 7:01 p.m. and the meeting was conducted in person and electronically. The following participated in-person: Trustee Eric Davis, Trustee Margaret Trybus, Trustee Tim Thomas, Trustee Ade Onayemi; Supervisor, Clarmarie Keenan; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan; and Township Attorney, John Garofalo.  Also in attendance electronically:  Kelly O’Connor, Prevention Manager.  


None available


Trustee Trybus moved to approve the Township Minutes from August 23, 2022, with clarifications. Motion was seconded by Trustee Eric Davis and approved by a vote of 4 with 1 abstention by trustee Onayemi.  The clarifications were to punctuation and grammar, and to include language that Trustee Davis manages a contract with Garland for Cook County.

The Township bills for July 23, 2022, through Sept 12, 2022, were approved unanimously.


Transportation Routing Software Contract 

  • In option 1 the software service is included; contract costs less; software will be owned by OPT and on its server; software upgrades are included; the software being on server may prove to be more secure.
  • Option 2 & 3 provides for leasing for either 3 or 5 years; contract annual costs for Option 3 are higher over the years; the software is stored in the cloud; software updates are done automatically through the cloud.
  • Township Manager saw no benefit with going with Options 2 & 3; Manager recommends option 1.
  • Trustee Trybus inquired about the benefit of the software being on the server vs. in the cloud.
    • Manager Morgan suggested control and security could be a benefit
  • Trustee Davis indicated that SaaS programs require constant internet connection for use.  Programs on the server always being available.
  • Trustee Trybus inquired abut the ability to save information.
    • Manager Morgan indicated that there will be daily back-ups. 
    • Supervisor Keenan inquired about back-up storage.
      • Manager Morgan indicated all information will be maintained in OPT records.
  • The system will be in operation before close of 2022.
    • A press release will go out regarding the routing system and information will be placed on social media.
  • Trustee Davis made a motion to approve the purchase of the transportation software.
  • Trustee Trybus seconded the motion which was accepted unanimously.

Town Hall Office Space

  • No proposal for work to add additional office space for new employees has been received.
  • The Board will table this discussion until a contract is provided.



Public Act 102-1088

  • June 2023 is the deadline for forming a committee
  • Board must set up committee to study efficiency of Township government.
  • Committee must produce report 18 months after committee established

Township shredding events

  • Manager Morgan to look into pricing to hold event
    • OPT current vendor charges $245 for first 10 boxes and $9 for each additional box.
  • Trustee Onayemi suggests there could be a lot to shred due to Oak Park’s new recycle vendor/disposal vendor not allowing shredded paper.

Township Fraud Activity Investigation update

  • Bank pursuing on behalf of OPT 
  • Trustee Thomas – were there any similar issues in the past with this vendor?
    • Manager Morgan indicated that he is not aware of previous issues involving vendor.
  • Trustee Davis – did fraud occur before the audit?
    • Manager Morgan indicated that this occurred after audit.


  • Expansion of transportation program
    • Community Foundation
      • Requesting study regarding need for transportation.
      • Foundation is open to hiring consultant to determine need for transportation expansion.
    • OP interested in transportation for youth.
      • Transportation for middle school students from programs.
      • Study should look at access to programs.
  • Transportation staff is discussing with the Village maintenance for vehicles.
    • Maintenance for vehicles will take place at public works.
      • Intergovernmental Agreement being crafted.
    • Sup. Keenan wants to make sure Village will be responsiveness to OPT vehicles.
      • Manager Morgan indicated that the Village Manager (Kevin Jackson) is understanding of OPT concerns and maintenance will be up to date; vehicles will be maintained like Village vehicles
      • Trustee Thomas inquired if the village will track the life/service schedule of vehicles 
        • Manager Morgan indicated that it will
  • Trustee Davis mentioned that Kelly O’Connor of Prevention Services was present at the Berrie Fest and that there was a lot of discussion regarding Senior services among the fest participants.
  • Kelly O’Connor of prevention services mentioned that there would be a lunch and learn on Wednesday, September 21st discussing nutrition and cut health


  • Thank you to Manager, Board and Staff
  • Continue to maintain committees


  • 9/24/2022 – Sustainability Forum There will be a sustainability forum in the early Fall.
    • Supervisor Keenan requested that if Township employees/Board present at the forum that they are deliberate in their presentation as far as it reflects Township position.
    • Trustee Trybus inquired as to how the breakout discussion topics were identified.
      • Trustee Davis indicated that each topic was determined by the individual invited to lead the discussion.
  • The Blood Drive was successful, and there will be monthly drives in Oak Park, either at the Public Library or Township Senior Services.


  • Trustee Trybus moved to adjourn at 8:13 pm; Trustee Onayemi seconded the motion which passed unanimously.


The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically among Board members on Tuesday, September 27, 2022, at 7 pm at the Township Office locate at 105 S. Oak Park, Ave, Oak Park, IL.

Respectfully submitted by

and recorded in the office of

/s/ DaToya Burtin-Cox

DaToya Burtin-Cox, Clerk