July 26, 2022 Approved Minutes



Clerk DaToya Burtin-Cox called the meeting to order at 7:01 p.m. and the meeting was conducted in person and electronically. In-person the following participated: Trustee Eric Davis; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan, and Township Attorney, John Garofalo.  On the call of the roll the following participated: Trustees Margaret Trybus, Ade Onayemi, Tim Thomas, Supervisor Clarmarie Keenan.  Also in attendance:  Kelly O’Connor, Prevention Services and MeganTraficano, Youth Services.


None available


Trustee A Onayemi moved to approve the Township Minutes from June 28, 2022 with clarifications, Board Meeting and Bills for the period ending July 26, 2022. Motion was seconded by Trustee E Davis.

The Motion was approved unanimously.


No items


Personnel Policies –

  • Updating FMLA
    • Making policy more user friendly
      • Township uses 12-month calendar for FMLA (Family Medical Leave Act)
      • Trustee Thomas inquire what trigged the policy update?
        • Manager Morgan indicates that the many questions from staff indicates a need for updates and clarification.
      • Township offers staff the choice to use sick and vacation time concurrently with FMLA or take unpaid leave.
      • Trustee Davis inquired about switching to Paid Time Off (PTO) and how it has can be used with FMLA.
        • Manager Morgan indicated that IMRF continues to use sick leave toward service credits and not PTO.
      • Create more robust DEI (Diversity, Equity, & Inclusion) statement
        • Seeking Trustee input
          • Trustee Thomas request that Trustees are sent a copy of the current DEI statement
          • Manger agreed to issue DEI statement to Board
        • Drug Free Office Policy
          • Policy update is necessary because of new cannabis legislation which allows for medicinal and recreation use
          • New legislation affects employment laws and Township policies/positions

Rotary Sponsorship Opportunity

  • Sponsorship of Food Truck Rally and other OPRF Rotary events
    • Supervisor Keenan suggest that Manager look at sponsorship history for the Township
    • Trustees indicate that many of the organizations supported by the Rotary are also supported by the Township
    • Trustee Davis inquires whether it makes sense to have Rotary apply for a grant through the Township
      • Trustee Onayemi, who serves as District Governor for Rotary, indicated that because the Rotary provides funding to other organizations it would not be fitting to apply for Youth Services grants.
    • Trustee Davis inquired whether the Rotary Club has supported the Ukrainian people
      • Trustee Onayemi indicated that the Rotary clubs has supported the Ukrainian people with financial support and resources.
    • The Board directed Manager Morgan, by consent, to sponsor OPRF Rotary on behalf of the Township at the $500 level for 2022-23. Trustee Onayemi recused himself because of his role with Rotary.

Township Employee, Committees, and Board Headshots

  • Schedules for 8/3 and 8/5
  • If individuals are not available on these dates the Township will circle back in the future and set another session

Oak Park Reparations Survey

  • Manager informed Board that the survey has gone out and that he has reached out to the point person, Christian, to be kept in the loop
  • Trustee Thomas and Clerk Burtin-Cox indicated that they have both received the survey
    • Trustee Thomas and Clerk Burtin-Cox indicated that the questions were general
    • Clerk Burtin-Cox indicated that the survey was developed by Concordia

Memorial Tree Dedication for Former Clerk Greg White

  • Manager Morgan indicated that he is waiting for response from Family of Greg White. The point person is out of town.


  • Comprehensive Annual Financial Report (CAFR- Comprehensive Annual Financial Report)/Audit
    • Township won the GFOA (Government Finance Officers Association) Award for financial reporting, as we have for the past 15 years.
  • Blood Drive
    • Trustee Davis Assisted in connecting the township
    • July event was a success
    • Drive will occur every other month. Next event is in September.
  • Township in discussion with roof contractor
    • Utilizing a public purchasing co-op to get bids from pre-approved vendors
  • Youth Services
    • Hosting a school supply drive
      • Collecting supplies until 8/5
      • Distributing supplies 8/12 from 4-6 pm at the 105 building
    • Senior Services
      • Received Age Options funding for Housing Specialist functions
    • Barrie Fest
      • Barrie Park, September 11, from 12pm-5pm
      • Southeast Oak Park Community group is hosting
      • Kelly from Prevention Services is coordinating
    • Committee vacancies
      • 2 openings in Senior Services
      • 2 openings in Youth Services
      • 2 openings on Financial Advisory Board
      • Application information available on webpage

Supervisor Keenan

  • Thank you to Manager, Board and Staff
  • Glad for the support of Trustee Onayemi at White Sox game
  • Request that the Board support Manager in filling committee vacancies
    • Would like committees full by September 1,2022
    • Request that Wendy place list of vacancies on the Township webpage

CMHB (Trustee Trybus)

  • Approved $70,000 for infrastructure
    • Supervisor Keenan request press release
    • Senior Services received grant for training
  • D97 invested $95,000 for Mindful Middle School Program
    • Gave to CMHB to distribute instead of directly to DePaul University program
  • Needs Assessment received 500 responses from Oak Park and 100 responses from Forest Park
    • Information will be instrumental for strategic planning
  • D200 joint event with Chamber supporting hiring of individuals with Developmental Disabilities


  • There will be a sustainability forum in the early Fall.


  • Trustee Davis moved to adjourn at 8:18 pm; Trustee M Trybus seconded the motion which passed unanimously.


The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically among Board members on Tuesday, August 23, 2022, at 7 pm at the Township Office locate at 105 S. Oak Park, Ave, Oak Park, IL.


Respectfully submitted by

and recorded in the office of


/s/ DaToya Burtin-Cox

DaToya Burtin-Cox, Clerk