June 28, 2022 Approved Minutes

MINUTES OF THE PUBLIC HEARING – FY 2023 BUDGET OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, JUNE 28, 2022, CONDUCTED ELECTRONICALLY.

 

CALL TO ORDER AND ROLL CALL

Clerk DaToya Burtin-Cox called the meeting to order at 7:01 p.m. and the meeting was conducted electronically. On the call of the roll the following participated: Trustees Margaret Trybus, Ade Onayemi, Tim Thomas, Eric Davis; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan, and Township Attorney, John Garofalo.  Also in attendance:  Cheryl Potts, Executive Director of CMHB, Pamela Mann, Director of Senior Services, and Lee Howard, GO Accounting.

 

PUBLIC COMMENTS

None made

 

MINUTES OF THE GENERAL BOARD MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, JUNE 28, 2022, CONDUCTED ELECTRONICALLY.

 

CALL TO ORDER AND ROLL CALL

Clerk DaToya Burtin-Cox called the meeting to order at 7:04 p.m. and the meeting was conducted electronically. On the call of the roll the following participated: Trustees Margaret Trybus, Ade Onayemi, Tim Thomas, Eric Davis; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan, and Township Attorney, John Garofalo.  Also in attendance:  Cheryl Potts, Executive Director of CMHB, Pamela Mann, Director of Senior Services, and Lee Howard, GO Accounting.

 

PUBLIC COMMENTS

None available

 

APPROVAL OF CONSENT AGENDA

Trustee M Trybus moved to approve the Township Minutes from May 24, 2022, Board Meeting and Bills for the period of May 14 through May 27, 2022. Motion was seconded by Trustee E Davis.

The Motion was approved unanimously.

BUSINESS ITEMS

FY23 Budget Ordinance – 2002-03

Lee Howard presentation on OPT Budget-

  • 2022 Budget overview
    • Set the perspective for the 2023 budget
    • 101% = the Budget revenue [Board clarification: actual revenue exceeded by 1% of the expected revenue
    • 3 times – replacement taxes
    • 2022 ended within budget
    • Deficits
      • General Assistance drawdown
      • CMHB – drawdown to cover long term lease and lower excesses in the budget
      • Township Funds
        • 86% expended
        • $506,000 surplus
        • Ended with 3 million dollar balance
          • Allow operation for FY23
        • FY 23 Budget
          • Changed format
            • Township budget capital outlays pulled from other funds
          • Shift in capital spending from CMHB to Township fund
          • Township budget with slight surplus
            • Township has scheduled capital projects
              • Surplus will go down [47% of the operating expended
              • Trustee Eric Davis asked how this compared to the Township provision to maintain 4-6 months in the operating budget
                • Lee Howard indicated that the re will 2.6 Million in the operating budget which accounts for just below 6 months.
              • General Assistance
                • Rebounded with a good year
                  • Higher balance then generally would like due to the reduce levy voted by the Board.
                    • 2021 Levy – brought down to 25% of the annual operating budget
                  • CMHB Fund
                    • Breaking even with slight operation deficit
                  • Budget is good [Bboard clarification: budget supports the Boards goals for the Township and is balanced
                    • Township is maintaining reasonable balance
                    • Township maintenance, which had been postponed, is being taken of’ through budget
                    • Townships is experiencing an increase in revenue from Intergovernmental Agreements
                    • 5% increase in capital expenses is covered through change in fund balances
                  • Routing software is viewed as a capital expense
                    • Part of fixed assets

 

Trustee E Davis motioned to accept the ordinance.  Trustee M Trybus seconded the motion.  The motion passed unanimously.

DISCUSSION ITEMS

Oak Park Reparations Task Force [ issue brought up by Trustee Eric Davis]

  • Oak Park Township will follow the Village of Oak Park recommendations

Trustee Eric Davis inquired as to OPT opinion regarding the possible tax ramifications in Oak Park since OPT is a taxing body.

  • Supervisor Keenan reinforced that the Township will follow the recommendation of the Village.
  • Trustee Margaret Trybus inquire into the methodology of the survey to be issued by the Task Force
    • Trustee Davis indicated that this information can be identified through Christian, a member of the Task Force.
      • Township manager, Morgan, will make contact on behalf of OPT
    • Trustee Thomas indicated that the topic was an interesting conversation for Oak Park
      • Recommends following the Village
    • Clerk, Burtin-Cox, indicated that OPT is without information for apposition and recommend seeing the survey results before discussing.

MANAGER REPORT

  • Professional Headshots for the Staff, Board and Committee Volunteers
  • OPT will send out information about choosing a date and time
  • Trustee Davis offered recommendation for photographer
    • Todd Banner [Oak Park resident]
  • Cheryl Potts [CMHB] has been working with OPT Manager of the headshot project
    • Recommend a local photographer
    • Possible pricing is $30-$50 per shot
    • Will investigate Trustee Davis recommendation
  • Dedication of Tree for past OPT Clerk, Greg White
    • Plaque has been placed on tree in Scoville Park near monument
    • Will work with family to coordinate date.
  • Lighting project
    • Completed in both buildings, 105 and 130 S Oak Park Ave
    • Motion switch not added as it was not deemed practical for buildings
  • COVID
    • In the community the transmission is Medium to High
    • Transmission for Cook County is High
    • Senior Service is waiting for levels to go to low consistently before considering re-opening
  • Branding
    • There is uniformity
    • Branding in the Answer Book add with CMHB
    • Branding discussed in Wednesday Journal
    • New Business cards for Board
    • OPT in July 4th Parade

Supervisor Keenan

-           Thank you to Manager, Board and Staff

-           COVID

-           should OPT check status of staff with full booster

-           Manager indicated that staff was required to get first two doses and large majority received booster

-           Would like committed fully staffed by September 2022 and chart identifying expiration of terms

 

CMHB (Trustee Trybus)

  • Look at funding guidelines
  • Looking into employment opportunity for intellectually limited individuals
  • Living Room Drop-in locations [provide counseling service to people with need with intent to reduce people from going to hospitals or jail]

-Adult location in La Grange and Broadview

-Youth location coming to Brookfield in the Fall

 

Senior Services (Trustee Thomas)

  • Trustee Thomas discussed Juneteenth
    • Spoke with constituent about Adjudication Project and Scholarship Grant denial due to income
  • Director Mahn
    • 72 cases in 2022 thus far
      • This is an increase for staff
    • Not awarded AARP grant
      • Art counsel considering how to donate supplies for mural
    • Applying for grant through CMHB
    • Chore program needs more workers
      • Trustee inquired how people can volunteer
        • Director Mahn indicated that the program is run Age Options who select vendor but that she can collect information on how to participate

I-GOV

  • Will be hosting a sustainability forum in the fall

ADJOURNMENT

  • Trustee A Onayemi moved to adjourn at 8:18 pm; Trustee M Trybus seconded the motion which passed unanimously.

NEXT MEETING

The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically among Board members at 7:00 p.m. Tuesday, July 26, 2022 at 7 pm at the Township Office locate at 105 S. Oak Park, Ave, Oak Park, IL.

 

Respectfully submitted by

and recorded in the office of

 

DaToya Burtin-Cox, Clerk

 

Approved: July 26, 2022