May 10, 2022 Approved Minutes

MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, MAY 10, 2022, CONDUCTED ELECTRONICALLY.

CALL TO ORDER AND ROLL CALL

Clerk DaToya Burtin-Cox called the meeting to order at 7:05 p.m. and the meeting was conducted electronically. On the call of the roll the following participated: Trustees Margaret Trybus, Ade Onayemi, Tim Thomas, Eric Davis; Clerk, DaToya Burtin-Cox; Township Manager, Gavin Morgan, and Township Attorney, John Garofalo. Also in attendance: Cheryl Potts, Executive Director of CMHB.

PUBLIC COMMENTS

None available

APPROVAL OF CONSENT AGENDA

Trustee M Trybus moved to approve the Township Minutes from April 26, 2022, Board Meeting with correction of IMFR to IMRF. Motion was seconded by Trustee Ade
Onayemi. Trustees asked to postpone a vote on the Consent Agenda until a corrected copy of the Bills are provided to them.

After Bills for the period of April 16, 2022, through April 29. 2022, were provided, the Trustees had the following questions:

Trustee E Davis inquired about PACTT
- Executive Director Potts explained that this line item refers to an organization that services autistic individuals and They were provided a grant.

Following this discussion, the Motion was revisited, and the Trustees voted unanimously to accept the Consent Agenda with changes to the Minutes.

BUSINESS ITEMS

Prevention services Intergovernmental Agreement

Manager Morgan indicated that the River Forest Township agreed to budget for a financial commitment up to $10,000. OPT will provide quarterly invoices to RF based on actual expenses.
Trustee M Trybus made a motion to accept the Prevention Service IGA. Trustee T Thomas seconded the motion. The Trustees unanimously passed the motion.

Mental Health Month Resolution [2022-03]

Director Potts indicated that Mental Health Month is important because
- There is an increased rate of mental health issues due to COVID
- OPT community values mental health
- 50th Anniversary of CMHB is in May of 2023

Trustee E Davis motioned to accept the resolution. Trustee M Trybus seconded the motion. The motion passed unanimously.

DISCUSSION ITEMS

Community Mental Health Board Budget

Maintains Administrative costs at 20% of operation budget
CMHB fund balance will be 2.5 – 3 months of budgeted expenditures
CMHB contributed 1 million dollars to the PDOP Community Recreation Center
- Final payment will be in June 2022
FY2024 will have a neutral operations budget
- There will be rent savings due to the CMHB moving into the Community Recreation Center
Page 5 of budget should show the Capital outlay amount as $806,553
$600,000 payment to REC Center was made in April 2021 and was part of the FY 2022 budget
- Another $200,000 was paid in FY2022
FY 2022
- $100,603 under spent for actual expenses due to COVID
- CMHB allowed for reallocation
Expenses related to grants is the bulk of the CMHB expenditures
CMHB will see increased costs related to office supplies and professional development due to return to office

Capital Budget

Manager is getting final number for the following projects:
- Roofs
- Bus
- Software
- Windows
- Tuckpointing
- Office Space
Manager will have solid numbers by 5/24 mtg
OPT will publish the numbers for public review
Board to approve by 6/28

Branding Update

Day in Our Village
- 6/5/22
- Branding items will be available
- Setting up volunteer sheet
  - To be issued by Kim Henry
  - Looking for volunteers to do 2 hour shifts
  - Trustee E Davis indicates that he will close
  - Trustee A Onayemi indicates that he has a prior engagement
- Partner Launch
  - Board invited and can speak
  - Press Release to go out around 5/20
  - Open House from 11-1

MANAGER REPORT

Youth Engagement IGA
- D97 meeting
  - D97 seems to be on board with support
  - D97 will vote on 5/28
  - OP Public Library and Park District have signed on to support
  - Will reach out to Village of OP and RF for support
    - RF Village Board asking for OPT to speak at Board meeting
  - Press Release in Tribune and Wednesday Journal
- Prevention Service Take Back Day
  - Collected 6 boxes
  - Postpone blood drive due to COVID concerns
- Senior Services
  - Received accolades from transportation passenger
- Inquiry into where community service is being performed
  - Manager O’Connor indicated that participates participate with Holiday baskets and Prevention Services assists with employment and resume building

CMHB (Trustee Trybus)

- Working on needs assessment

- meeting next week – 5/19/22

Youth Services Committee (Trustee Onayemi)

May 4^th meeting
Gave report of IGA to D97 Board
- Davis was present at presentation
In need of space
- Hygiene closet
  - OPPD looking for space
- Grants will be discussed in the fall
- Committee membership
  - Nat is leaving the committee
  - Committee will have 2 vacancies
- Committee would like to have meeting in-person by the fall
  - Interested in having youth participation from D97, D90 and D200 by the fall

Senior Services (Trustee Thomas)

Changed program for Celebration of Senior Week due to rise in COVID numbers

General Assistance

Currently processing 55 cases
- Cases have been steady [at plateau]
- Numbers are high than 2021

I-GOV

Next meeting 5/21 at Brooks Middle School
Topic – “Did You Know Oak Park: Government 101”
- Township Manager, Dir. Potts (CMHB) and Trustee E. Davis will participate in presentation

ADJOURNMENT

Trustee M Trybus moved to adjourn at 8:31 pm; Trustee A Onayemi seconded the motion which passed unanimously.

NEXT MEETING

The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting conducted in-person and/or electronically among Board members at 7:00 p.m. Tuesday, May 24, 2022 at 7 pm at the Township Office locate at 105 S. Oak Park, Ave, Oak Park, IL.

Respectfully submitted by

and recorded in the office of

____________________________

DaToya Burtin-Cox, Clerk

Approved: May 24, 2022