April 24, 2018 Approved Minutes

MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD
OF TRUSTEES HELD TUESDAY, APRIL 24, 2018, AT THE OAK PARK TOWNSHIP
HALL, 105 SOUTH OAK PARK AVENUE, OAK PARK, ILLINOIS
CALL TO ORDER AND ROLL CALL
Supervisor Keenan called the meeting to order at 7:03 p.m. On the call of the roll the
following were present: Supervisor Clarmarie Keenan, Trustees Margaret Trybus, Ade
Onayemi, Eric Davis and Clerk Gregory White. Township Manager Gavin Morgan and
Attorney John Garofalo were also present. Clerk Gregory White was absent. Trustee
Michelle Wiley participated in the meeting via speakerphone from Springfield.
APPROVAL OF CONSENT AGENDA
Trustee Davis moved to approve the Consent Agenda, including the Minutes of the March
27, 2018 Regular Board of Trustees Meeting, and Township bills for the period March 24,
2018 through April 20, 2018. Trustee Onayemi seconded the motion which passed
unanimously.
GENERAL GOVERNMENT BUDGET PRESENTATION
Manager Morgan reported on General Government Budget preparations for the FY2019,
and noted that there were no major changes from the current fiscal year. The recent
decision to outsource Financial Management of the Township is expected to result in a
$50,000 annual savings. He proposed changing the Human Resources position to full-time,
along with the hiring of a part-time administrative position in the front office. Exact costs will
be shared with the Board at the next meeting. The Board concurred with the request
APPROVAL OF RES. 2018-02 AUTHORIZING THE FINANCIAL ADVISORY
COMMITTEE TO THE TOWNSHIP
The Board gave final review to the Township Advisory Committee, as discussed at
previous meetings. Trustee Trybus then moved to approve RESOLUTION 2018-02,
AUTHORIZING THE FINANCIAL ADVISORY COMMITTEE TO THE TOWNSHIP as
amended, a copy of which is attached to and made a part of these minutes. Trustee Davis
seconded the motion which passed unanimously.
APPROVAL OF YOUTH SERVICES CONTRACTS
The Board discussed the FY19Youth Services Contracts as submitted by the Youth
Services Committee. After brief discussion, Trustee Davis moved to accept the
recommendations of the Youth Services Committee and approve the contracts with local
agencies for their respective programs in the amount of $229,023.47, a copy of which is
attached to and made a part of these minutes. Trustee Trybus seconded the motion which
passed unanimously. The Board also commended the YSC for its diligent and
comprehensive work with the contract process.
APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH RIVER FOREST
TOWNSHIP FOR SENIOR SERVICES ADMINISTRATION
Trustee Trybus moved to approve the Intergovernmental Agreement with River Forest
Township for Senior Services administration for FY2019. Trustee Onayemi seconded the
motion which passed unanimously.
DISCUSSION ITEMS
Manager Morgan reported that most local governmental bodies are supportive of renewing
the Intergovernmental Agreement For Youth Interventionist. New reporting standards will
be enacted, along with data sharing by partners.
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Discussion was held regarding Township staff participation at community events outside of
scheduled Township hours. Compensatory time for participation is being considered.
Manager Morgan hopes to draft a policy for review by the Board in the near future.
The Board discussed a memorandum from Senior Services Director Pamela Mahn on
participation in the Great Neighbors Program, an action program of matching neighbors
and older adults for simple acts of helping someone and being neighborly. The Board
discussed possible liability issues and requested further information on the concept from
Ms. Mahn.
TOWNSHIP MANAGER’S REPORT
Manager Morgan reported the following items to the Board:
SUPERVISOR’S REPORT
Supervisor Keenan reported the following to the Board:
BRIEF REPORTS
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NEXT MEETING
The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of
Trustees Meeting, at 7:00 p.m. Tuesday, May 8, 2018, at the Oak Park Township Hall, 105
S. Oak Park Ave., Oak Park, IL.
ADJOURNMENT
Trustee.
Respectfully submitted by
_________________________
Margaret Trybus, Acting Clerk
and recorded in the office of
_____________________________
Gregory White, Township Clerk
Approved: 4/24/2018