February 27, 2018 Approved Minutes
MINUTES OF THE REGULAR MEETING OF THE OAK PARK TOWNSHIP BOARD OF TRUSTEES HELD TUESDAY, FEBRUARY 27, 2018, AT THE OAK PARK TOWNSHIP HALL, 105 SOUTH OAK PARK AVENUE, OAK PARK, ILLINOIS
CALL TO ORDER AND ROLL CALL
Supervisor Keenan called the meeting to order at 7:04 p.m. On the call of the roll the following were present: Supervisor Clarmarie Keenan, Trustees Margaret Trybus, Eric Davis, and Clerk Gregory White. Township Manager Gavin Morgan and Attorney John Garofalo were also present. Trustee Davis moved to allow Trustee Michelle MbekeaniWiley to participate in the meeting via speakerphone; Trustee Trybus seconded the motion which passed unanimously. Trustee Ade Onayemi was absent. APPROVAL OF CONSENT AGENDA
Trustee Davis moved to approve the Consent Agenda, including the Minutes of the February 13, 2018 Regular Board of Trustees Meeting, and Township bills for the period February 15, 2018 through February 28, 2018. Supervisor Keenan seconded the motion which passed unanimously, except for Trustee Trybus, who abstained because she was not present for the meeting.
DISCUSSION OF BUDGET PROCESS
Manager Morgan reviewed the calendar cycle for the Township budgeting process over the coming months. He noted possible expenditures for capital improvements, including new routing software. The contract for a parking agreement with St. Edmund Parish was signed and effective March 1, resulting in substantial savings to the Township. Also, the State of Illinois is reducing grant amounts across the board, resulting in a reduction to the SPF Program for prevention of underage drinking.
STRATEGIC PLANNING SESSION
Supervisor Keenan reported that the rescheduled Township Planning Session will be held on Wednesday, March 7, at 4:30 p.m. at Township Senior Services. Board members and Township staff are all encouraged to attend for input on a revised Township Mission Statement tied to the Township values of service, community, and caring. Articles on the topic of servant leadership were given to staff and Board members in advance of the meeting.
Supervisor Keenan reported the following to the Board:
Board members and staff are reminded to be prudent about representing Township information or views on personal social media The new Village of Oak Park Commission on Aging will use the regular process to select applicants, overseen by the Village Clerk Conversation at the recent IGOV Meeting was critical of the VOP Efficiency Commission for being redundant and created without any input from local governmental bodies. Membership on the commission will be determined by the Mayor. The Supervisor commended Township staff for again receiving the Government Financial Office Award for the quality of the Township’s Comprehensive Annual Financial Report. The Supervisor commented on consideration of appointees to the Community Mental Health Board, in light of possible conflicts of interest.
TOWNSHIP MANAGER’S REPORT
Manager Morgan reported the following items to the Board:
A short-term parking agreement with St. Edmund Parish was signed and effective March 1 for additional Senior Services Staff parking spaces. It is possible there will be an extension. More information will be available in late June. The change to CDAR’s with Community Bank of Oak Park will be effective February 28, resulting in savings to the Township. The Manager will be meeting with the Collaboration For Early Childhood regarding concerns of the Township Board and moving forward with agreements. He will also be meeting with representatives of School Districts 97 and 200 regarding the Youth Interventionist Program, and with the Oak Park Library and Park District regarding formation of a gerontology program. A job posting has been made for a vacant Case Manager position at Senior Services. Manager Morgan is collaborating with Staff members Christopher Fox and Megan Salisbury to refine the clinical supervision program. The manager also hopes to create an internship program Township wide with the goals of providing educational opportunities for students and potentially to increase diversity among Township staff. A prescription drug “take back” process will be presented at an upcoming health fair in April, and in conjunction with a community document shredding event.
Trustee Trybus moved to enter Executive Session at 8:05 p.m. to discuss a personnel matter. Trustee Davis seconded the motion which passed unanimously.
The Board returned to open session at 8:19 p.m.
The next meeting of the Oak Park Township Board of Trustees will be a Regular Board of Trustees Meeting at 7:00 p.m. Tuesday, March 13, 2018, at the Oak Park Township Hall, 105 S. Oak Park Ave., Oak Park, IL.
Trustee Trybus moved to adjourn at 8:20 p.m. Trustee Davis seconded the motion which passed unanimously.
Respectfully submitted by and recorded in the office of
_____________________________ Gregory White, Township Clerk